Change Order Proposals Overview

Also known as Change Estimates, Potential Change Orders, or Change Order Requests.

Change order proposals (COPs) are the contractor’s response to a proposed change in contract sum, contract time, or requirements (outside of the scope of a contract and/or the provisions of its changes clause) in response to a proposal request or a construction change directive. The COP contains an itemized breakdown of cost/time changes to a contract.

Typical workflow for a COP is:

● A contractor generates the COP;

● The architect reviews and advises the owner;

● The architect can accept or reject the COP. Rejection may occur if all items in the proposal request are not covered;

● Once the COP is approved, a change order is issued.

A COP can have revisions to capture the final agreed to modifications for the contract sum and contract time.

Info Exchange Support

COPs can be reviewed and sent electronically through email or Info Exchange. From Info Exchange, external project team members can do the following:

● Send a new COP.

● Answer COPs that were forwarded to them for a review.

● Manage open COPs assigned to them using the My Change Order Proposal Actions log.

● Download associated files and view them using the Newforma Web Viewer.

● Reference related items that were sent in the COP.

● Internal (Project Center) project team members can review and track COPs using the full Change Order Proposals log in Info Exchange, enabling them to track the COP process via Info Exchange.

Your ability to view all COPs depends on your permission set assignment.

Change Order Proposals Overview

Info Exchange Support

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