Publish Sheets to PDF from Revit

You can use Newforma Project Information Link to publish single or multiple sheets from Autodesk Revit to PDF. This topic covers the following PDF publishing options:

●        Publish a single sheet from Revit to PDF

●        Batch publish multiple sheets from Revit to PDF

●        Publish multiple sheets as a single PDF from Revit

 

To publish a single sheet from Revit to PDF

Perform the following steps to publish a single sheet from Revit to PDF.

1.     From the Newforma toolbar in Revit, click Document Control > Publish Sheets, as shown here:

You can publish sheets to PDF without connecting Newforma Project Information Link.

2.     In the Publish Sheets dialog box, shown below, select the checkbox for the sheet you want to publish in the Select the Sheets to Publish section of the dialog box.

The File Name column shows the name that will be given to the generated PDF. You can change the name format by clicking Publish Settings and updating the Filename format on the Options tab of the Publish Settings dialog box.

3.     Review the PDF publishing settings at the bottom of the dialog box. Select the Open in Windows Explorer after Publish checkbox to open the folder location of the published PDF in Windows Explorer when publishing is complete.

For more information on the available publishing settings, please see the Publish Settings dialog box.

4.     Click Publish to publish the PDF.

 

To batch publish multiple sheets from Revit to PDF

Perform the following steps to publish multiple sheets as PDFs from Revit.

1.     From the Newforma toolbar in Revit, click Document Control > Publish Sheets to PDF, as shown here:

2.     In the Publish Sheets dialog box, shown below, use the column headers to sort the sheets into the desired publishing order. You can use up to three levels to sort the sheets. The PDFs will be generated based on the sort order.

For more information on sorting, please refer to Sorting Sheets for Publication.

If there is a parameter you want to use for sorting that is not in the grid, click the Add Revit Parameters button to open the Revit Parameters dialog box and select the parameter you want to add to the grid. If it does not automatically appear at the far right of the grid, right click on any column header and select it from the list of available parameters.

The File Name column shows the name that will be given to the generated PDF. You can change the name format by clicking Publish Settings and updating the Filename format on the Options tab of the Publish Settings dialog box.

3.      Select the checkboxes for the sheets you want to publish in the Select the Sheets to Publish section of the dialog box.

4.     Review the PDF publishing settings at the bottom of the dialog box. Select the Open in Windows Explorer after Publish checkbox to open the folder location of the published PDF in Windows Explorer when publishing is complete.

For more information on the available publishing settings, please see the Publish Settings dialog box.

5.     Click Publish to publish the PDFs.

 

To publish multiple sheets as a single PDF from Revit

Perform the following steps to combine multiple sheets and publish as a single PDF from Revit.

1.     From the Newforma toolbar in Revit, click Document Control > Publish Sheets, as shown here:

2.     In the Publish Sheets dialog box, shown below, use the column headers to sort the sheets into the desired publishing order. You can use up to three levels to sort the sheets. The sort order determines the order of the sheets in the combined PDF.

For more information on sorting, please refer to Sorting Sheets for Publication.

If there is a parameter you want to use for sorting that is not in the grid, click the Revit Parameters button to open the Revit Parameters dialog box and select the parameter you want to add to the grid. If it does not automatically appear at the far right of the grid, right click on any column header and select it from the list of available parameters.

The File Name column shows the name that will be given to the generated PDF. You can change the name format by clicking Publish Settings and updating the Filename format on the Options tab of the Publish Settings dialog box.

3.      Select the checkboxes for the sheets you want to publish in the Select the Sheets to Publish section of the dialog box.

4.     Review the PDF publishing settings at the bottom of the dialog box. Select the Open in Windows Explorer after Publish checkbox to open the folder location of the published PDF in Windows Explorer when publishing is complete.

For more information on the available publishing settings, please see the Publish Settings dialog box.

5.     Select the Combine Selected Sheets into one PDF checkbox to create a single PDF that includes all selected sheets.

6.     Click Publish to publish the PDFs.

7.     The sheet numbers appear as bookmarks in the PDF viewer, as shown here: