Shared Folders Log                                                                                               

This page lists the shared folders that are logged in the current Project Center project. Click the name of a shared folder to view its details. External and internal (Project Center) users see the same information unless otherwise noted.

Shared Folders were called Info Exchange folders in previous versions.

Shared Folders categories

Use the Shared Folders drop-down list to filter the list of shared folders by category. The categories are as follows:

Active

This category lists published folders/document sets that are still active on Info Exchange.

Expired

This category lists published folders/document sets that have expired and are no longer available on Info Exchange.

 

Columns

Name

The name of the published folder/document set. Click the name to open the Shared Folder page.

External users will only see folders that have been shared with them.

Shared By

The project team member who published the folder/document set to Info Exchange.

Access

Who can access the published folder/document set. This is defined at the time the folder is published to Info Exchange. Examples are: Recipients Only and Project Team.

Date Shared

The date the folder/document set was published to Info Exchange.

Expiration

The date the shared folder/document set expires on Info Exchange and will no longer be available.

Downloaded?

Yes indicates the files were downloaded.

Size

The total size of the contents of the published folder/document set in KB.

Additional fields

The following fields can be added to the Shared Folders log by clicking the Show/Hide Columns button to access the Field Chooser.

Recipients

The names of the project team members that can access the shared folder on Info Exchange.

Email Address

The email address for the project team member that published the folder to Info Exchange.

 

Log Page Tools

The following tools are available in the Shared Folders log toolbar. For more information, refer to Log Page Tools.

Export

Click to export the items in this log.

Show/Hide Column Filters

Click    to toggle on/off the column filters.

Show/Hide Group By Panel

Click  to toggle on/off the group by panel.

Show/Hide Columns

Click    to access the Field Chooser to add or remove columns from the log grid.

 

 

To access this page

From the toolbar, click View > Files and Documents > Shared Folders.

If shared folders are not available to you, see Make a Project Center Project and Its Activity Centers Available on Info Exchange.