Shared Folder page                                                                                               

This page shows the details and file contents of a shared folder. From this page you can download the files in the folder (which are stored in a .ZIP file) as well as upload files to the folder to share with internal and external project team members.

Shared Folder

Name

The name of the shared folder.

Shared By

The project team member who shared the folder on Info Exchange. Click the link to open the Contact Information dialog box.

Access

Who can access the shared folder.

Recipients

The project team members with whom the folder has been shared.

Date Shared

The date the folder was posted to Info Exchange.

Expiration Date

The date the shared folder expires and will no longer be available.

Size

The total size of the contents of the published folder in KB.

CC

Any additional recipients of the shared folder.

 

Remarks tab

Displays any remarks entered for the shared folder.

 

Files tab

This tab lists the files included in the shared folder.

Download All Contents

Click to download all of the files at once. You will have the option of opening the files or saving them.

Download Selected Contents

Mark the checkboxes of the folders or files you want to download, then click this button to download them. You will have the option of opening the files or saving them.

Configure Cloud Delivery

Opens the Configure Cloud Delivery dialog box and allows you to configure Info Exchange to download file transfers to your cloud storage account. For more information, please see the Cloud Delivery overview.

Name

The name of the file.

Type

The file type.

Size

The size of the file.

Date Modified

The date the file was last modified.

 

Change Log tab

This tab displays a history of the actions taken on the selected shared folder, including when it was created, modified, who was involved, and any details.

Date  

Date the change occurred.

Event Type

Type of change that occurred.

By

Project team member who created the change.

Detail

The specific field or item that was changed by the event.

In addition to the listed fields, custom fields may also be exist. Project Center administrators can create custom fields throughout Info Exchange.

 

Page Tools

The following tools are available in the Shared Folder page toolbar.

Upload Files

Click to open the Upload Files dialog box and send additional files to project team members.

Shared Folders

Click to return to the Shared Folders log.

Send Email

Click to open the Send Email page to send an email containing the shared folder's information as shown to a project team member.

View Form

Click to open a printable version of this page.

 

To access this page

Click the name of a shared folder from the Shared Folders log.

If shared folders are not available to you, see Make a Project Center Project and Its Activity Centers Available on Info Exchange.